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November 19, 2017

Annual Notifications

Access to Student Records

Under the Family Educational Rights and Privacy Act (FERPA), parents and students who are over 18 years of age (“eligible students”) have the right to inspect and review the student’s educational records. Such a request must be sent in writing to Superintendent Christine Crowley, 133 School Drive, Delanson NY 12053. Arrangements will be made to provide access to such records within 45 days after the request has been received.

Parents also have the right to request the amendment of the student’s education records believed to be inaccurate or misleading by writing to the superintendent identifying the record and specifying what they believe is inaccurate and why.

And they have the right to consent to disclosure of personally identifiable information in a student’s education record, except to the extent that FERPA authorizes disclosure without consent. It is the district’s policy to disclose personally identifiable information from student records, without consent, to school district officials with legitimate educational interests (i.e., to fulfill professional responsibilities) and, upon request, to another school district or institution in which a student seeks enrollment. School officials include administrators, supervisors, instructors and support staff employed by the district; Board of Education members; a person or company (e.g., attorney, auditor or therapist) with whom the district has contracted to perform a special task; or a parent or student serving on an official committee or assisting another school official in performing duties.

Parents who believe the district has not complied with FERPA requirements may file a complaint with the Family Policy Compliance Office, U.S. Department of Education, Washington, DC, 20202-4605.

Student Directory Information
Student directory information (defined as name, grade, school, town of residence, photograph, participation in activities and/or sports, and any honors or awards received) may be released for publicity purposes to the media or other organizations and/or used in the school district's publications, website or social media.

Parents/guardians who object to the release of their child’s directory information should notify in writing both the superintendent of schools and their child’s building principal within 14 days of the start of each school year.

Asbestos Management Plan
The Duanesburg Central School District has submitted information regarding asbestos containing building materials in the central school district to the New York State Education Department, in compliance with the Department's notification procedures. This information is documented in the school district's Asbestos Management Plan, which is in accordance with the United States Environmental Protection Agency (EPA) Asbestos Hazard Emergency
Response Act (AHERA) of 1987 (40 CFR Part 763). This memorandum is intended to fulfill annual notification requirements. In compliance with the AHERA Regulation, the school district conducted its 2016 Asbestos Triennial Re-inspection in the spring of 2016. Documentation related to the re-inspection is available in the Asbestos Management Plan.The District continues to perform the required six month surveillance inspections as prescribed by AHERA.

The Asbestos Management Plan (AMP) for the district is kept on file at the district office at 133 School Drive, Delanson. These records are available for review during regular business hours (8 a.m. to 4 p.m.) or by making an appointment. For more information, contact Aanen Aanensen, Director of Facilities, at 895-2279. Information about required inspections and any scheduled asbestos projects occurring this school year is contained within the AMP and is available on the district website.

Child Abuse Hotline Notification

If you suspect a child is being abused or maltreated (neglected), report it by calling 1-800-342-3720, a toll-free 24-hour hotline operated by the New York State Office of Children and Family Services. If you believe a child is in immediate danger, call 911 or your local police department. Information about reporting child abuse and maltreatment (neglect) is available online at http://ocfs.ny.gov/main/cps/ .

Idling Buses on School Grounds

Drivers of school buses or other school vehicles are required to turn off the engine of the vehicle while waiting for passengers to load or off load. The law requires school districts to annually provide to school personnel a notice of the provisions of the law and regulations. Districts may meet this notice requirement by providing employees with a copy of the law (Education Law section 3637) and the education commissioner's regulations. Districts may also notify employees that the materials have been posted on all employee bulletin boards and the district website. More information is available on the State Education Department website.

Integrated Pest Management (IPM) Policy

New York State Education Law Section 409-H and State Education Department Commissioner’s Regulation 155.24, effective July 1, 2001, require all public and nonpublic elementary and secondary schools to provide written notification to all persons in parental relation, faculty, and staff regarding the potential use of pesticides periodically throughout the school year. The Duanesburg Central School District is required to maintain a list of persons in parental relation, faculty, and staff who wish to receive 48-hour prior written notification of certain pesticide applications. The following pesticide applications are not subject to prior notification requirements:

- a school remains unoccupied for a continuous 72 hours following an application;
- anti-microbial products;
- nonvolatile rodenticides in tamper resistant bait stations in areas inaccessible to children;
- nonvolatile insecticidal baits in tamper resistant bait stations in areas inaccessible to children;
- silica gels and other nonvolatile ready-to- use pastes, foams, or gels in areas inaccessible to children;
- boric acid and disodium octaborate tetrahydrate;
- the application of EPA designated biopesticides;
- the application of EPA designated exempt materials under 40CFR152.25;
- the use of aerosol products with a directed spray in containers of 18 fluid ounces or less when used to protect individuals from an imminent threat from stinging and biting insects including venomous spiders, bees, wasps, and hornets.

In the event of an emergency application necessary to protect against an imminent threat to human health, a good faith effort will be made to supply written notification to those on the 48-hour prior notification list. If you would like to receive 48-hour prior notification of pesticide applications that are scheduled to occur in your school, please call the district office at 895-2279 or send the following information to the district office:
If you are a person in parental relation, list the school(s) your child(ren) attend(s):
If you are a school employee, list the school(s) or building(s) regularly worked in:
Name, Address, Day Phone, Evening Phone, E-Mail Address. Please note that notifications will be made via email.

The Duanesburg Central School District uses an integrated pest management (IPM) approach to pests. IPM is recommended by the NYS Education Department and the US EPA.

Parents’ Bill of Rights for Data Privacy and Security

Duanesburg Central School District is committed to ensuring student privacy in accordance with local, state and federal regulations and district policies. To this end and pursuant to U.S. Department of Education regulations, the district is providing the Parents’ Bill of Rights for Data Privacy and Security. READ MORE

NYS SAVE Safety Plan

The Duanesburg Central School District has developed a District-wide Safety Plan in accordance with the New York State Safe Schools Against Violence in Education Law (Project SAVE) of 2000. The regulation requires that each public school district have a district-wide safety plan and that it is reviewed, updated as necessary and submitted to the New York State Education Department, if updated, prior to July 1 annually. For more information concerning the district-wide safety plan, please contact the following person(s): Penny Hardenstine, (518) 895-3000, ext. 224.

Staff Qualifications
Pursuant to the No Child Left Behind (NCLB) Act and the Every Student Succeeds Act (ESSA), which replaced NCLB, parents may request information about the professional qualifications of their child’s classroom teachers including whether the teacher has State certification for the classes being taught; the teacher’s bachelor’s degree major and any other certifications or degrees by field or discipline; and whether the child is provided services by paraprofessionals and, if so, their qualifications. Requests for the above information may be directed in writing to Superintendent Christine Crowley, 133 School Drive, Delanson, NY 12053.

Student Privacy
Under the Protection of Pupil Rights Amendment (PPRA), parents have the right to inspect and opt their child out of any student survey that reveals information about personal attitudes, behaviors or beliefs. Parents also have the right to receive notice of and opt their child out of any activities that involve the collection, disclosure or use of a student’s personal information for marketing purposes and out of any non-emergency, invasive physical exam or screening, except for hearing, vision and scoliosis screenings or as permitted or required by state law.

Body Mass Index
Because New York State is interested in data about children's health, schools are required to keep height and weight data and to calculate students' Body Mass Index (BMI). BMI is a way of checking for underweight or overweight youngsters based on their height and weight. Some schools will be surveyed by the NYSDOH each year and asked to share the number of pupils they have in each of six possible BMI categories based on students' age and sex. If our district is surveyed by the state, we will only share group data (for instance, the number of second grade boys whose BMI is below the fifth percentile), not individual data. However, if parents wish their child's data to be excluded from such group calculations, they may do so by contacting their school nurse.

Access of Military Recruiters to Student Recruiting Information
A request for directory information has been made under the provisions of the legislation entitled No Child Left Behind (NCLB) Act of 2001 and the Every Student Succeeds Act (ESSA), which replaced NCLB. The information requested consists of name, address and telephone number of students of Duanesburg High School. This information is routinely used by members of the Armed Services (Army, Navy, Air Force, Marine Corps) as well as colleges, vocational schools, collegiate scholarship information services and graduation apparel companies.

Our high school is required to comply with this legislation. However, a feature of this legislation provides parents and students with the right to deny releasing the information as described above. If you do not want to have your child’s information released, as listed above, complete and return the bottom portion of the letter mailed home to all juniors and seniors. If you have anyquestions regarding this request, or if you are need further information, contact the high school office.