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February 18, 2018

Board of Education Policy 5651

Meal Charge Policy

 

Non-Instructional/Business Operations

I. Purpose

The goal of the Duanesburg CSD is to provide student access to nutritious meals each school day.
However, unpaid charges place a large financial burden on our school. The purpose of this policy is to insure compliance with federal requirements for the USDA Child Nutrition Program, and to provide oversight and accountability for the collection of outstanding student meal balances.
The intent of this policy is to establish procedures to address unpaid meal charges throughout the Duanesburg CSD. The provisions of this policy pertain to regular priced school breakfast, lunch and snack (if applicable) meals only. The Duanesburg CSD provides this policy as a courtesy to those students in the event that they forget or lose their lunch money. Charging of items outside of the reimbursable meals (a la carte items, adult meals, etc.) is expressly prohibited.

II. Policy

• Free Meal Benefit - Free eligible students will be allowed to receive a free breakfast and lunch each day. A la carte purchases must be paid/prepaid.

• Reduced Meal Benefit - Reduced eligible students will be allowed to receive a breakfast for $.25 and lunch for $.25 each day. A student will be allowed to charge a maximum of 3 meals to their account after the balance reaches zero. The charge meals offered to students will be reimbursable meals that are available to all students.

• Full Pay Students – Students will pay for meals at the school’s published paid meal rate each day. If a student is without meal money on a consistent basis, the administration will investigate the situation more closely and take further action as needed. If financial hardship exists, parents and families are encouraged to apply for free or reduced price lunches for their child if applicable. A student will be allowed to charge a maximum of 3 meals to their account after the balance reaches zero. The charge meals offered to students will be reimbursable meals that are available to all students.

• Parents/Guardians are responsible for meal payment to the food service program. Discreet notices of low or deficit balances will be sent to parents/guardians at regular intervals during the school year.

• Students/Parents/Guardians may pay for student meals in advance via NUTRIKIDS/mySchoolBucks (www.myschoolbucks.com) or with a check payable to Duanesburg Cafeteria. Further details are available on our webpage at http://www.duanesburg.org. Funds should be maintained in accounts to minimize the possibility that a child may be without meal money on any given day. Any remaining funds for a particular student may/will be carried over to the next school year.

• Refunds for withdrawn and/or graduating students; a written or e-mailed request for either a refund of any money remaining in their account or a request to transfer their money to a sibling’s account must be submitted to the Business Administrator.

• Unclaimed Funds must be requested within one school year. Unclaimed funds will then become the property of the Duanesburg CSD Food Service Program.

• Balances Owed collection of owed balances will follow the policies and procedures set forth below.

- The Food Service Director shall review monthly all accounts with unpaid funds.
- Letters to any family that has unpaid funds greater than three charges on a monthly basis, sent by the food service director.
- If the balance climbs greater than $25.00, the business office shall communicate the balance owed to the family.
- If a student is without meal money on a consistent basis, the administration will investigate the situation more closely and take further action as needed. If financial hardship exists, parents and families are encouraged to apply for free or reduced price lunches for their child if applicable.

• Visitors/Adults/Non-Student – Are not eligible for charging lunch meals and must pay for their meal at the time of service.

1st Reading – 9/26/17
2nd Reading & Resolution – 10/10/17